Introducing new software can often be seen as an additional burden and may face resistance. These tips will help you effectively activate your employees and ease their introduction to StoryBox:
Create Understanding and Emphasize Fun
- Time Savings and Intuitive Use: Explain how much time they can save with StoryBox and how intuitive the tool is.
- Supportive Material: Highlight the extensive support materials available, such as tutorials, FAQs, and webinars.
- Fun and Variety: Emphasize that StoryBox offers a welcome change in the workday and is fun to use once you get the hang of it.
Overcome Initial Resistance
- Normalize Camera Shyness: Refer to our articles “Why We Don’t Like Ourselves on Video” and “Why Our Own Voice Sounds Strange” in our Academy.
- Safe Environment for Experimentation: Provide your employees with the necessary security to try things out without feeling watched. Use our PRACTICE TEMPLATE and guide for this purpose.
- Small Group Workshops: Organize small workshops where employees can get familiar with the tool in a safe environment.
Enable Local Practice
- Disable Automatic Sync: Turn off automatic synchronization in the app settings so that videos remain local on the smartphone.
- Unobserved Practice: Employees can practice undisturbed and delete projects if necessary, without anyone having access – not even the admin.
- Step-by-Step Guides: Offer simple guides for initial steps and functionalities.
Improve Video Quality
- Use the Checklist: Utilize our “Before and After Filming” checklist sent via email after product training to enhance the quality of the recordings.
- Practice Makes Perfect: Encourage employees to practice regularly.
- Incorporate Feedback Loops: Provide regular feedback sessions where employees can showcase their videos and receive constructive feedback.
Lead by Example
- Set a Good Example: Use StoryBox regularly and demonstrate how seamlessly the tool can be integrated into daily routines.
- Examples of Usage:
- Bug reporting
- Greetings and short messages
- Announcements via the screen recorder
- Invitations to internal events (e.g. summer party or Christmas party)
- Share Success Stories: Share brief success stories or best practices from colleagues who are already successfully using StoryBox.
Involve Employees
- Active Participation: Creative minds are often more approachable. Those who are camera-shy can initially participate as background actors, in music selection, or as the voice-over.
- Create a Video Wiki: Develop an internal video wiki for recurring topics such as onboarding new employees.
- Incorporate Interactive Elements: Use interactive features like polls or quizzes in your videos to increase engagement.
Organize Team Challenges
- Playful Challenges: Organize challenges where the team must use StoryBox.
- Examples of Challenges:
- Ice-Bucket-Challenge-style nominations
- Departmental competitions with video creation on a specific topic
- Personal questions and nominations for passing on the challenge
- Competitions with Rewards: Introduce small competitions where the best videos are rewarded, e.g., with vouchers or a special team event.
Promote Collaboration
- Use the Collaboration Feature: Enable multiple people to work on a project together.
- Team Responsibility and Spirit: Foster team spirit and participation through collaborative projects.
- Mentoring Programs: Establish mentoring programs where experienced users help new colleagues and provide tips.
Create Custom Templates
- Personalized Templates: Create custom templates with photos of mascots or actual employees and use real company locations.
- Ease of Use: Ensure that the templates are easily accessible and simple to use to lower the threshold for use.
By implementing these measures, you can increase interest and enthusiasm within your team, leading to successful internal user activation with StoryBox.